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Three simple steps to paperless invoice management

Neopost has introduced a modular solution for scanning, indexing and managing invoices, freeing organisations from the cost and inefficiency of handling, storing and retrieving printed invoices.

Invoice Manager by Neopost offers a simple three-step process for paperless invoice processing:

1 Scan. As well as digitising paper invoices on a scanner or MFP and saving images as TIFF, PDF, JPG or BMP files, Invoice Manager captures emails and attachments;

2 Index. For easy retrieval, invoices are indexed using metadata extracted from scanned or emailed invoices, such as a business name or account number;

3 Manage. Scanned and emailed invoices are stored in a structured digital library and can be retrieved via a web browser in seconds. Access can be restricted to authorised personnel, with complete audit trails in compliance with HMRC guidelines.

In this way, Invoice Manager by Neopost reduces storage and paper handling costs, minimises the risk of human error and helps businesses respond quickly to enquiries from suppliers and auditors.

Organisations can maximise the efficiency of this solution by using Neopost mail processing solutions, such as automatic letter openers, to speed up the opening and sorting of invoices received in the post.

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