Mike Roberts, Digital Communications Specialist at Frama UK, explains how the use of the Frama RMail encrypted email platform can help businesses stay compliant with new GDPR regulations
The new GDPR regulations, which will still apply to UK companies dealing with the EU, regardless of the UK’s decision to leave the union.
This legislation – the biggest change in data protection law in 20 years – is fast approaching and will transform the way that companies send emails.
All businesses need to prove that they are fully compliant with the new regulations and, when preparing to conform to article 5 of the regulations, should be focusing on the secure transmission of sensitive and financial data via email.
The GDPR requires that “the controller and the processor shall implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk” and expressly states that such measures include the pseudonymisation and encryption of personal data.
Statistics show that less than 40% of businesses today use any form of encryption when sending data via email. Why? Because it is normally a cumbersome process both for the sender and the recipient. Even if a business is using a form of encryption it may not conform with the new legislation. Why? Because what proof have you of what was sent, what was received and by whom?
This is where RMail (Registered Mail), a solution provided by Frama throughout Europe, will help. Frama RMail provides a legal, third party authenticated record of who said what, to whom and when. It records email delivery, opening, official time of sending and receiving, and associated message and attachment content, providing a complete audit trail and authentication.
The ICO has published detailed guidance on encryption, exploring its use through a range of practical scenarios to highlight when and where different encryption strategies can help provide a greater level of protection.
The Frama RMail platform provides a secure environment for sending and receiving encrypted business-critical communications. There are a variety of encryption configuration options to maximise security, while maintaining user simplicity and flexibility.
This unique offering provides a powerful 256bit encryption tool that requires no additional work from the receiver’s end, for example signing up to third party web applications, downloading the email etc..
Another key beneft is that it does not store any sent documents on the cloud or on any server.
RMail is easy to install with no IT intervention – the RMail platform is simply added to a company’s current email client – and there are also a number of additional features supplied as standard within the product, such as e-signature and large file transfer.
In conclusion, RMail provides an easy to use solution for the transmission of sensitive and financial data via email whilst giving businesses the confidence that the data has been sent securely and can provide an audit trail for GDPR compliance.
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