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New Xerox ConnectKey apps help MFP users streamline processes and cut costs

Xerox is building on the capabilities of its ConnectKey MFPs with the launch of a number of new apps for office workers, mobile workers and teachers.

It has also announced an improved e-commerce-enabled Xerox App Gallery that makes it easier for customers to search for, purchase and install apps and for partners to promote and sell the apps they have developed.

Xerox customers are already using apps in combination with ConnectKey MFPs to streamline business workflows and in doing so increase productivity and cut costs.

For example, Morrell Group, a full-service automation controls design and engineering services organisation, has achieved cost effciencies of 25% by automating its product distribution process with the Sign Me app.

Created by Xerox Personalised Application Builder developer, MidAmerica Technology, this app allows employees to call up, edit and/or digitally sign documents on the touchscreen of any Xerox VersaLink or AltaLink device and then initiate a specific process or workflow, such as printing a hard copy or converting the document into a searchable PDF and routing it into a content management system.

Integration with popular solutions The new apps announced by Xerox integrate Xerox ConnectKey devices with popular business platforms, such as Salesforce, QuickBooks Online and Concur. They include:

Xerox Connect App for Salesforce. This gives access to Salesforce’s customer relationship management system directly from the MFP, making it easy for users to upload and share sales management information by scanning documents directly into client folders;

Xerox Connect App for QuickBooks Online. This streamlines the expense reimbursement process by extracting relevant data from scanned receipts nd incorporating details into a digital expenses report, which it then submits to reviewers for approval.

Xerox Connect App for Concur. Due to be launched by the end of 2018, this gives similar receipt management functionality to Concur users.

Workplace assistants

In addition to integrations with popular CRM, accounting and invoicing solutions, Xerox provides standalone apps that convert the MFPs into productive workplace assistants. New ones announced by Xerox include:

Xerox Forms Manager App. This simplifies the management of multiple forms and reduces paper-based filing risks. Intelligent routing via embedded QR codes ensures scanned forms are automatically sent to the appropriate email address;

Xerox Quick Link App. Offering a quick and easy way to connect to an MFP for the first time, this intuitive app sends an email containing links to appropriate drivers and configuration settings directly from the device to a PC or laptop; and

Xerox Audio Documents App. Ideal for commuters and multitaskers, this converts hardcopy documents into audio files that users can listen to instead of having to read.

A better way of learning

In addition to apps with broad appeal across all organisations, like those mentioned above, Xerox and its partners also develop solutions and services for specific market sectors.

Two new ones based on Xerox’s experience of working with thousands of schools, colleges and universities are:

Xerox Connect App for Blackboard. Offering integration with the Blackboard learning management system, this app lets MFP users digitise documents and store them in their Blackboard Learn account without having to move from the device; and

Xerox Proofreader Service, which checks documents for spelling, grammar, style and plagiarism.

Xerox plans to add all apps mentioned above to the Xerox App Gallery by April 2019.

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